Benefits of Team Facilitation and a Few Tips

When we conduct our training it is always amazing to hear reactions from senior level managers who have never actually been taught the skills to run effective meetings or group interactions. Many have said that what they take away is the most important training of their career. It stands to reason that anyone in a management or leadership role will be pulling people together to get work done and thus would benefit from some basic skills and techniques. For those who are looking for even more tools and practice, advanced training is available.

A few tips:
  1. A framework: Our cycle of facilitation helps people orient themselves from a process perspective in leading the meeting. If you simply walk through the model from prep to determine if the meeting is even necessary all the way through follow up and monitoring you will have more effective meetings and interactions.
  2. Preparing: Most people in today’s corporate world go from meeting to meeting with little to no prep in advance. Adding this element, thinking through why you are even having the meeting and then planning the content and the process will allow for less meetings and those that occur will be more effective and with less rework.
  3. Starting and Connecting: In today’s busy technology oriented world people come into meetings connected to devices and with a lot on their mind. Using some techniques to get people physically and mentally in the room are necessary and beneficial.
  4. Ground building: Building sufficient ground is often neglected as we hurry through our meetings and our days. Stopping to realize and prepare for the fact that people often come with different information, different vantage points and if sufficient ground is not built you will often find people disagreeing or in conflict when they don’t actually even have the same information. There are many ways to build ground on topics but the key is to do it. In our experience this is the area that causes the most difficulty and inefficiency in organizations.
  5. Process versus Content: Paying attention to both is critical. Many people put together agendas that have topics on them with no clue how they are actually going to get through those topics in a group. There are skills and techniques for creating an environment where people are engaged and participating and there is a process for getting through the content to the desired result.

 

More tips and tricks to follow in future postings.